Employer of Record South Africa

Think of it like this: Agility EOR becomes the legal employer of your employees, taking care of all the paperwork and compliance headaches.

Agility EOR

• We manage the onboarding process and ensure everything’s in order before your employee starts
• We make sure your employees are treated fairly and compliantly in their relevant territory
• We take care of all HR matters, and can answer any and all HR queries you may have e.g. maternity/paternity leave, holidays, sick pay, and more
• We provide compliant contracts, process local payroll, and file taxes
• We issue payslips and handle payments to the employee and authorities

Your Company

• You find and manage your employees’ daily tasks
• You support their development through their work
• You follow our guidance on employment laws and best practices
• You ensure payroll bills are paid to Agility EOR on time

Benefits of using an Employer of Record (EOR)

• Faster and easier hiring: No need to set up your own legal entity.
• Reduced risk and compliance burden: We handle the legal and administrative complexities.
• More time and resources: Focus on your core business while we manage your employees.

There are various ways to employ people in Slovenia, each with differing levels of costs and compliance:

Employee is employed by you and paid by you from your overseas Company

• Pros: It appears to be the most affordable and straightforward choice.
• Cons: There would be application of South African employment legislation and the employee will not be able to make the legally mandated social security contributions.

Entity Set-up

• Pros: This may be the most inexpensive option if you need to hire a large staff—usually more than fifteen—for your business.
• Cons: Creating a formal corporate structure and keeping up tight adherence to South African tax and employment laws can be expensive and time-consuming, particularly for smaller enterprises. For companies with fewer than 15 employees, this strategy frequently becomes unfeasible.

Using an Employer of Record

• Pros: Employer of Record services are the fastest and least expensive way to handle payroll, HR, and compliance work in South Africa. This is especially true when it comes to setting up employer-employee relationships for groups of less than fifteen people.
• Cons: Expensive to hire a big staff. It can be challenging to decide which Employer of Record provider to select.

Hire a contractor in South Africa

• Pros: This option works well when the employee isn’t contracted to your business and can send a stand-in for them on their days off.
• Cons: Hiring a full-time employee who is just committed to your business without obtaining the appropriate employment classification is illegal in South Africa. A misclassification like this may result in fines or even criminal proceedings.

As long as the employee is employed by other businesses, has the autonomy to choose how best to complete their tasks, and has the ability to designate a substitute contractor for their absence.An individual who works exclusively for your business and whose responsibilities are set by your firm is required by law to be considered an employee in South Africa. To do otherwise would be to violate employment law in South Africa.

In South Africa, misclassifying an employee may result in hefty fines, extra holiday pay and social security contributions to be paid, the requirement to set up a local presence, or even legal action from the employee for violation of their rights at work.

First things first: you need to register your firm with the Commercial Register and get a trading license from the appropriate authorities in South Africa.

Though the initial registration process seems straightforward, setting up a physical office for tax purposes, opening a bank account in South Africa (which frequently necessitates physical presence), handling payroll software that complies with South African regulations, and meeting tax filing requirements all add complexity to the setup process.

Employing staff in South Africa entails following certain regulatory requirements. Said another way, HR compliance guarantees that your business adheres properly to all laws pertaining to employment and work practices.

Why, though, is it so crucial? HR compliance protects your company and your employees in South Africa; it’s more than just following the rules. Respecting labor laws ensures that your employees receive equitable treatment. These standards cover things like annual and sick leave, minimum salary, and suitable working hours. This promotes a healthy work atmosphere and reduces the possibility of fines, legal ramifications, and even litigation due to non-compliance.

Tax and social security requirements are made simpler when Agility EOR serves as your Employer of Record in South Africa. Our team takes care of all employee-related paperwork and payments, guaranteeing full compliance, allowing you to worry-free concentrate on operating your company.

Agility EOR manages the complexities of employment law and compliance in South Africa, but your company is still in charge of managing your team on a daily basis, including handling performance issues, enforcing discipline when needed, and promoting a positive work environment through open communication.

Agility EOR handles the legal side of things in South Africa, so you can focus on managing your team and their daily tasks.

In South Africa, both employers and employees are required to make tax contributions. Employers are responsible for three main social security payments: contributions to the Unemployment Insurance Fund (UIF), the Skills Development Levy (SDL), and Compensation for Occupational Diseases.

Employees, on the other hand, must pay income tax through the Pay-As-You-Earn (PAYE) system and make contributions to the Unemployment Insurance Fund.

Workers that have a conventional employment contract and are covered by legal safeguards are employed by a South African Employer of Record. Together with any available tax credits, this also includes statutory benefits like sick pay, maternity leave, and yearly leave. It is noteworthy that the South African public healthcare system extends coverage to all citizens, not only those who work there.

Agility EOR handles the administrative burden of HR compliance for you:

Trusted Partners: Agility EOR collaborates with leading South Africa employment lawyers and advisors. This ensures your employment contracts and other essential documents strictly adhere to all local legal requirements.

In-Depth Knowledge: We maintain a deep understanding of intricate aspects of South Africa employment law, including payroll, social security, data privacy, notice periods, and remote work regulations.

Swift Action: If an issue arises, our internal team are immediately on hand to help and assist.