What is a Remote Working Policy?

A remote working policy is a set of guidelines and procedures that outline how employees can work outside the traditional office setting. In this article, we’ll explore what a remote working policy is, why companies have one, and what it typically includes.

Remote working policies document a company’s expectations and rules for employees who work remotely. They define the procedures and guidelines for employees to work from home, a co-working space, or any other location outside the company’s physical office. The policy typically covers issues such as working hours, communication tools, data security, and performance metrics.

Why Would a Company Have a Remote Working Policy?

There are several reasons why companies have a remote working policy. Firstly, it enables employees to work flexibly, which can enhance their productivity, job satisfaction, and work-life balance. By allowing employees to work from a home office or another location, companies can attract and retain top talent who may prefer this arrangement.

Secondly, remote working arrangements can save companies money on office space, utilities, and other expenses. By allowing employees to work remotely, companies can reduce their overheads and improve their bottom line. Additionally, remote working policies can reduce employee absenteeism, as employees can work from home when they are unwell, which can help to prevent the spread of illnesses in the office.

Finally, remote working policies can help companies to become more resilient to external disruptions such as pandemics, natural disasters, or transportation strikes. By having a remote working policy in place, companies can quickly switch to a remote work mode and continue their operations without significant interruptions.

What Would a Remote Working Policy Typically Include?

A remote working policy can vary depending on the company’s needs, culture, and industry. However, some common elements that a remote working policy should include are:

Eligibility Criteria

The policy should specify which team members are eligible for remote working, based on factors such as job responsibilities, performance metrics, and equipment requirements.

Working Hours

The policy should outline the standard working hours for remote employees, and whether they are expected to work within a specific time frame or complete a set number of hours per day.

Communication Tools

The policy should specify which communication tools employees should use to collaborate with colleagues, such as email, video conferencing, or messaging apps.

Data Security

The policy should set out measures to ensure the security of company data, including password protection, data encryption, and access controls.

Equipment and Expenses

The policy should outline whether the company will provide equipment such as laptops, mobile phones, or internet connections, and how the expenses will be reimbursed.

Performance Metrics

The policy should set out the performance metrics for remote employees, such as productivity targets, attendance records, and communication responsiveness.

Health and Safety

The policy should address health and safety issues such as ergonomics, lighting, and ventilation in the remote workspace, as well as first aid and emergency procedures.

If your business has, or intends to implement, a remote working policy, it may lead to requests to work internationally. That’s where Agility EOR’s Employer of Record service can help. We enable your employees to work from anywhere by providing compliant and cost-effective employment solutions all around the world. To discuss your specific situation, simply complete this contact form and one of our friendly advisors will be in touch.