Employer of Record Poland

Think of it like this: Agility EOR becomes the legal employer of your employees, taking care of all the paperwork and compliance headaches.

Agility EOR

• We manage the onboarding process and ensure everything’s in order before your employee starts
• We make sure your employees are treated fairly and compliantly in their relevant territory
• We take care of all HR matters, and can answer any and all HR queries you may have e.g. maternity/paternity leave, holidays, sick pay, and more
• We provide compliant contracts, process local payroll, and file taxes
• We issue payslips and handle payments to the employee and authorities

Your Company

• You find and manage your employees’ daily tasks
• You support their development through their work
• You follow our guidance on employment laws and best practices
• You ensure payroll bills are paid to Agility EOR on time

Benefits of using an Employer of Record (EOR)

• Faster and easier hiring: No need to set up your own legal entity.
• Reduced risk and compliance burden: We handle the legal and administrative complexities.
• More time and resources: Focus on your core business while we manage your employees.

There are various ways to employ people in Poland, each with differing levels of costs and compliance:

Employee is employed by you and paid by you from your overseas Company

• Pros: Appears to be the most cost-effective and convenient choice.
• Cons: Inability to fulfil mandatory social security contributions and subject to Polish employment law.

Entity Set-up

• Pros: This choice could offer a budget-friendly solution for hiring a large number of staff, usually more than 15.
• Cons: Setting up a legitimate business entity and adhering to Poland’s employment and tax laws can pose a considerable financial and time investment, particularly for smaller ventures. This method may not be feasible for companies with fewer than 15 employees.

Using an Employer of Record

• Pros: Poland benefits from the efficiency of an Employer of Record service, making it a cost-effective solution for handling payroll, HR, and compliance duties, especially for small teams of less than 15 members.Cons: On the downside, expenses can add up when hiring a significant number of employees. Selecting the right Employer of Record provider may pose a challenge.

Hire a contractor in Poland

• Pros: This option is budget-friendly when the employee is not tied exclusively to your company and can arrange for a replacement on their days off.
• Cons: Employing a full-time worker exclusively for your company without the appropriate legal classification is considered a violation in Poland, with penalties ranging from fines to criminal charges.

Absolutely, if the worker is free to work for other companies, has control over their own work, and can send a substitute in their place, then they are not considered an employee in Poland and must be classified differently according to Poland employment law.

Misclassifying an employee can result in severe consequences such as fines, outstanding holiday pay, social security contributions, the need for a local presence, and potential legal action.

The first stages of setting up your business in Poland include enrolling it in the Commercial Register and acquiring a trade license from the appropriate entities.

Although the initial registration procedure may seem straightforward, setting up a physical office for tax purposes, opening a bank account in Poland (often necessitating personal presence), utilizing payroll software that adheres to Polish regulations, and meeting tax filing requirements introduce intricacies to the overall establishment.

Hiring people in Poland means adhering to specific legal obligations is what HR compliance means. In more straightforward language, HR compliance ensures that your company strictly adheres to all employment and work practice regulations.

But why is it so crucial? HR compliance in Poland extends beyond mere formalities; it protects both your employees and your business. Following employment regulations ensures fair treatment for your workforce, covering aspects such as sick leave, annual leave, minimum wage, and appropriate working hours.

This not only promotes a positive work environment but also reduces the risk of financial penalties, legal consequences, and even lawsuits resulting from non-compliance.

Partnering with Agility EOR as your Employer of Record in Poland simplifies tax and social security obligations. We manage all employee-related filings and contributions, ensuring complete compliance, so you can focus on running your business with peace of mind.

Agility EOR manages the intricacies of Polish employment regulations and adherence, while your organization retains accountability for the daily supervision and interaction with your staff, such as dealing with performance concerns, implementing disciplinary measures as needed, and promoting a constructive work atmosphere through transparent communication.

Agility EOR handles the legal side of things in Poland, so you can focus on managing your team and their daily tasks.

Polish employers and employees are both subject to taxation. Employers are responsible for social security contributions, including pension, disability insurance, accident insurance, labor fund, employee guaranteed benefits fund, and long-term retirement savings. Employees contribute to social security, solidarity tax, healthcare, and income tax.

Employees who are employed by a Poland Employer of Record are entitled to legal protections and are provided with a standard employment agreement. This encompasses statutory benefits such as maternity leave, annual leave, and sick pay, as well as relevant tax advantages. It is crucial to highlight that the Poland public healthcare system offers coverage to all citizens, not exclusively to employees.

Agility EOR handles the administrative burden of HR compliance for you:

Reliable Collaborators: Agility EOR works closely with top Poland employment lawyers and advisors to guarantee that your employment contracts and other crucial documents fully comply with local legal mandates.

Comprehensive Expertise: We possess a thorough comprehension of the complex facets of Poland employment law, encompassing payroll, social security, data privacy, notice periods, and regulations on remote work.

Prompt Response: In the event of any problem, our internal team is readily available to provide immediate assistance and support.